VIPms: Enterprise Invoice Management with Multi-Currency & Multi-Project Support

When you upload an invoice, VIPms allows you to allocate costs across multiple projects using percentage-based splitting. For example, a 1 000€ hosting bill can be split 40% to Project A, 30% to Project B, and 30% to Project C. Each project manager sees only their allocated portion, ensuring clear accountability and accurate cost tracking.

VIPms supports all major currencies including USD, EUR, GBP, ARS, BRL, and more, plus cryptocurrency invoices. You can configure exchange rates manually or integrate with live currency APIs for automatic updates. Each invoice maintains its original currency with conversion tracking for comprehensive multi-currency reporting.

Invoices progress through customizable approval stages powered by AI-driven workflow intelligence. Configure sequential approval (Accountant → Manager → CFO), parallel approval (requires all designated approvers), or leverage AI to create sophisticated conditional workflows. For example: Smart Threshold Routing — invoices under 5 000€ auto-approve after one manager, while invoices over 50 000€ trigger parallel CFO + Legal + Procurement approval. Cross-Organizational Workflows — multi-entity approval chains where subsidiary invoices route through local finance teams, then parent company treasury, adapting based on currency, vendor risk score, or contract type. Dynamic Conditional Authorization — AI analyzes invoice metadata (project code, department budget utilization, vendor history) to automatically route to appropriate approvers or escalate to exception handlers. Email notifications are sent at each stage with one-click approve/reject actions. All approvals are logged with timestamps, user information, and AI decision rationale for complete audit trails and regulatory compliance.

Yes. VIPms includes 4 default roles (Admin, Accountant, Approver, Viewer) with 12 granular permissions. Admins can create custom roles and assign specific permissions like 'create invoices,' 'approve payments,' or 'view reports.' This ensures each team member has exactly the access they need—nothing more, nothing less.

Professional and Enterprise plans include full REST API access for integrating with accounting software (QuickBooks, Xero, FrontAccounting), ERP systems (MS Dynamics 365), or custom applications. Our API documentation includes code examples in multiple languages and webhook support for real-time event notifications.

VIPms employs bank-grade security compliant with ISO 27001 and financial industry standards (PCI DSS, SOC 2): military-grade encryption (AES-256) for data at rest and TLS 1.3 for data in transit, bcrypt password hashing with salt, multi-factor authentication (MFA), CSRF and XSS protection, advanced parameterized query architecture with input sanitization and runtime application self-protection (RASP), session security with httponly and secure cookies, failed login tracking with automatic account lockout, comprehensive audit trails with immutable logs, role-based access control (RBAC) with principle of least privilege, regular security audits and penetration testing, GDPR and financial data protection compliance, and dedicated security incident response team.